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    Pharmacy Management Module

    Complete PharmacyManagement Solution

    From inventory tracking to GST-compliant invoicing, purchase orders to profit analysis — everything your pharmacy needs in one integrated module.

    12 Modules

    Key Features

    Everything you need to run your pharmacy efficiently

    Inventory Management

    Track medicines with strip-based stock, batch numbers, expiry dates, generic names, HSN codes, rack locations & manufacturer details.

    Sales & Invoicing

    Create professional GST-compliant invoices with per-item tax, HSN codes, flat/percentage discounts & round-off support.

    Purchase Orders

    Record purchases from suppliers with batch tracking, expiry dates & automatic stock sync on save.

    Smart Order List

    Auto-detect low stock & out-of-stock medicines. Add manual entries, export & print reorder lists.

    Profit & Loss Analysis

    Admin-only dashboard with gross profit, inventory valuation (Cost vs MRP), GST liability & sales trends.

    WhatsApp Invoice

    Generate PDF invoices and send directly to customers via WhatsApp with automatic storage cleanup.

    Customer Loyalty & Credit

    Credit accounts, loyalty points (1pt/₹100), payment tracking, and monthly statements for repeat customers.

    Barcode/QR Scanner

    Camera-based barcode scanning for instant billing. Supports USB scanners too. Auto-fill medicine details on scan.

    Expiry Return Manager

    Auto-detect expiring medicines, create supplier returns with credit notes, and track return status end-to-end.

    GST Compliance Center

    Real-time compliance health score, GSTR-1/2A/3B registers, TCS/TDS threshold tracking & portal-ready CSV exports.

    Duplicate Medicine Analyzer

    AI-powered detection of duplicate or similar medicines in inventory for cleanup and stock consolidation.

    Pharmacy Audit Report

    7-point internal audit checklist covering GST, HSN, stock, expiry & compliance — ensuring error-free operations.

    Core Module

    Inventory Management

    Track every medicine with strip-level precision and proactive alerts

    Pharmacy Inventory Management
    • Strip-based stock management with configurable per-strip tablet count
    • Stock displayed in 'Strips + Tablets' format for clarity
    • Batch number & expiry date tracking per medicine
    • Generic name, manufacturer & rack location fields
    • HSN code & GST percentage for tax compliance
    • Low stock & expiring-soon proactive alerts
    • Bulk import medicines via CSV file upload
    • Search & filter by name, generic name, category or manufacturer
    • Barcode field per medicine — scan to find instantly
    • Active/inactive toggle for discontinued medicines
    Billing

    Sales & Invoicing

    GST-compliant billing with professional invoice generation

    • Real-time inventory visibility during sale — see strips + tablets available
    • Hard-capped quantity validation prevents over-selling
    • Barcode/QR camera scan to auto-add medicines to bill
    • Manual barcode input field for USB scanner support
    • Per-item GST & HSN code persisted at transaction time
    • Flat amount & percentage discount modes
    • Credit payment method — adds to customer credit account
    • Global 'Round Off' ensures currency-compliant totals
    • Auto-generated sequential invoice numbers (PH-0001, PH-0002...)
    • Professional HTML print engine with clinic branding
    • PDF generation & WhatsApp sharing with auto-cleanup
    • Edit & delete sales with automatic stock reversal
    Pharmacy Sales Invoice
    Procurement

    Purchase Orders

    Track supplier purchases with automatic stock synchronization

    Purchase Order Management
    • Supplier management with name, phone & GST number
    • Per-item batch number, expiry date & purchase price
    • MRP vs Purchase Price tracking for margin analysis
    • Automatic stock addition on purchase order save
    • Stock reversal on purchase order edit or deletion
    • Invoice number & notes for reference
    • GST percentage tracking per purchased item
    Automation

    Smart Order List

    Never run out of stock — auto-generated reorder lists with one-click export

    • Automatic scan for medicines below minimum stock level
    • Out-of-stock items auto-added to reorder list
    • Manual entry option for custom medicine requirements
    • Suggested quantity calculation based on min stock settings
    • Export order list for supplier sharing
    • Print-ready formatted order list
    • Color-coded status badges — Amber for low, Red for out-of-stock
    Smart Order List
    Analytics

    Profit & Loss Analysis

    Comprehensive financial insights — admin-only for data security

    Pharmacy Profit & Loss Dashboard
    • Today's sales summary with real-time totals
    • Gross profit calculation (Sale Price − Purchase Price)
    • Inventory valuation — Cost Value vs MRP Value
    • GST liability report for tax filing
    • Monthly & category-wise sales trend charts
    • Top-selling medicines ranking
    • Admin-only access — hidden from staff & pharmacist roles
    NEW

    Customer Loyalty & Credit System

    Build customer relationships with credit accounts and reward points

    • Customer credit accounts — track outstanding balances per customer
    • Credit given during sale with 'Credit' payment method
    • Collect partial or full payments against outstanding credit
    • Loyalty points system — 1 point per ₹100 spent (configurable)
    • Points redemption on future purchases
    • Customer profile with complete transaction history
    • Monthly credit statement generation (PDF)
    • Low credit alerts for high-outstanding customers
    • Credit balance visible in Customer Data table
    • Total lifetime spend tracking per customer
    Credit
    Track Udhar
    Points
    1pt / ₹100
    Redeem
    On Next Sale
    Statement
    Monthly PDF
    NEW

    Barcode / QR Scanner

    Scan and bill — no hardware needed, mobile camera works

    Camera Scanner

    Open camera → Point at barcode → Medicine auto-added to bill

    USB Scanner Support

    Manual barcode input field for external USB/Bluetooth scanners

    • Browser-based camera scanner — no hardware needed
    • Works on mobile phone cameras for scanning
    • Scan barcode → auto-fill medicine name, price, GST, HSN
    • Match barcode against batch number or medicine name
    • Continuous scanning mode — scan one after another
    • Manual barcode input field for USB/Bluetooth scanners
    • Barcode field in medicine add/edit forms
    • Barcode column visible in inventory table
    • Supports both 1D barcodes and QR codes
    NEW

    Expiry Return Management

    Auto-detect expiring medicines and create supplier returns with credit notes

    • Auto-detect medicines expiring in next 30/60/90 days
    • Supplier-wise grouping of expiring medicines
    • One-click 'Create Return' from expiring items selection
    • Credit note number generation per return
    • Return status tracking: Pending → Sent → Credit Received → Closed
    • Expiry wastage report for non-returnable items
    • WhatsApp supplier notification with expiry return list
    • Return type classification: Expiry / Damage / Other

    Return Status Flow

    Pending
    Sent to Supplier
    Credit Received
    Closed

    Supplier-wise Grouping

    Expiring medicines auto-grouped by supplier for efficient return processing

    WhatsApp to Supplier

    Send expiry return list directly to supplier via WhatsApp

    NEW

    GST 2.0 Compliance Center

    Real-time compliance monitoring with portal-ready exports

    98%
    Sample Compliance Score
    GSTR-1
    Register Ready
    GSTR-2A
    Register Ready
    GSTR-3B
    Register Ready
    • Real-time GST compliance health score dashboard
    • Missing HSN code & GSTIN detection with alerts
    • GSTR-1 Sales Register — outward supply report
    • GSTR-2A Purchase Register — inward supply reconciliation
    • GSTR-3B Monthly Summary — tax liability overview
    • ₹50 Lakh TCS/TDS threshold automated tracking
    • Portal-ready CSV export for all GST registers
    • Filing period selection (monthly/quarterly)
    NEW

    Quality Control Tools

    Keep your inventory clean and operations audit-ready

    Duplicate Medicine Analyzer

    • AI-powered fuzzy matching detects similar medicine names
    • Group duplicates by generic name or manufacturer
    • One-click merge or deactivate duplicate entries
    • Prevents accidental duplicate stock creation
    • Inventory cleanup recommendations

    7-Point Audit Checklist

    • ✅ All medicines have HSN codes assigned
    • ✅ GST percentages configured correctly
    • ✅ No expired medicines in active stock
    • ✅ Stock levels match transaction records
    • ✅ Supplier GSTIN numbers verified
    • ✅ Invoice numbering sequence intact
    • ✅ Credit/debit balances reconciled
    Automation

    WhatsApp Invoice Sharing

    Send professional PDF invoices directly to customers via WhatsApp

    PDF Generation

    Auto-generate professional A4 invoices with clinic branding, itemized medicines, HSN codes & GST breakdown.

    One-Click Send

    Send generated PDF invoice to customer's WhatsApp number with customizable message template.

    Auto Cleanup

    PDF files are automatically deleted from storage after successful WhatsApp delivery — zero storage waste.

    Security

    Role-Based Access Control

    Secure data with granular role permissions

    Admin

    Full access — inventory, sales, purchases, P&L analysis, settings & all reports.

    Pharmacist

    Inventory management, sales & purchases. No access to P&L or financial analytics.

    Staff

    Module access controlled by admin — configurable per staff member.

    Why Choose SmartHospital Pharmacy?

    Built for Indian clinics & pharmacies with GST compliance

    100%
    GST Compliant
    12+
    Total Modules
    Camera
    Barcode Scan
    Points
    Customer Loyalty
    Strip-level
    Stock Tracking
    Auto
    Expiry Returns
    WhatsApp
    Invoice Sharing
    7-Point
    Audit Ready

    Ready to Modernize Your Pharmacy?

    Start your free trial today — no credit card required.

    Support: contact@smarthospitalindia.com